[AiYa – MeetingArkAdmin]

We have all been at meetings where it was unclear what the meeting was intended to accomplish – and even if it was required at all.

[AiYa – MeetingArkAdmin]

Ask yourself “Do we really need a meeting?” and check with colleagues whether you can resolve the issue with a call or chat, rather than a meeting

[Ron Eagle]

All the aspects of the meeting from now won will affected by these initial questions:

did you call it but wont be attending i.e. you’ve asked others to hold it?

did you call it and you will be attending?

did someone else call it but asked you to arrange it?

did someone else ask you to arrange it and attend?

In each case a further affecting factor will be whether you are chairing or just attending

 

[AiYa – MeetingArkAdmin]

Hi Ron!

Thank you for these. I was wondering if you could expand on how specifically each of these factors could effect the focus of the meeting? Are there particular criteria that the person can use to help guide them in each of these circumstances?

[Ron Eagle]

Criteria:

did you call it but wont be attending i.e. you’ve asked others to hold it? – why are you not attending? is is a low importance session you can delegate with confidence and whose impact will be small even if it goes wrong? If you cant answer yes then you should attend.

did you call it and you will be attending? – as above

did someone else call it but asked you to arrange it? – make sure you get very clear advice from the requester on the expected outcomes;   so you can devise an appropriate agenda; reasons for attendees so you can explain to them if need be and not just sound like a lackey.

did someone else ask you to arrange it and attend –  as above but Make sure you know your role once in the session if  not chairing. 

[AiYa – MeetingArkAdmin]

Thanks Ron, that’s really clear.

[Author]

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