The sixth stage in our model for effective meetings is Closing a Meeting. Whilst first impressions are recognised as significant, it is worth remembering that last impressions can be lasting. Our discussion groups on Closing a Meeting embrace a number of topics, starting with summarising points of agreement – it is really important to ensure everyone at the meeting has a clear understanding of what has been agreed and what needs to be done next. [read more]
Small point, just to get the conversation started.
If you are going to sign documents that are translated from a foreign language, always ensure that you work with two independent translators to scrutinize both sets of documents – the ones you are signing and the one’s the other party are signing to ensure they are the same in both content and…[Read more]
If you need to leave before the end of a meeting and know this before the start – either let people know in advance or have be mentioned by the chair at the start of the meeting. If you are essential to some of the agenda items, advance warning can enable the order to be changed, so your contribution will make a difference.
It also helps to take…[Read more]
The best practice is to have the points of agreement written up on a flip-chart for all to see and added to as the meeting progresses. The summary at the end will just be a quick review (reading out) of the points. This is much better than the alternative, which is to have one person in the meeting keeping notes and then having a summary cobbled…[Read more]
Ideally do this within the meeting itself and have that be part of the Agenda for the meeting. Keep this really short and make sure that people who come to the meeting are informed that they will be expected to have their availability ready. Have this process occur before the distribution of the minutes for the meeting, which should be the last…[Read more]
What are your goals for networking?
Often people seem to set a goal of collecting business cards, that can end up forgotten in a desk drawer. Think about what you want to end up with. If it is an important person, do some research on them if possible before the meeting. Find out about their company / department and what is…[Read more]