Show Sidebar Log in
  • REGISTER
  • Login
MeetingArk
  • Home
  • Resource Centre
    • Resource Centre Home
    • The Meeting Post Blog
    • MeetingArk Wiki
    • Social Networks
    • Podcasts
    • People
    • Site-wide Activity
  • Discussion Groups
    • Meeting Stages…
      • Arranging a meeting
      • Commencing a meeting
      • Running a meeting
      • Participating in a meeting
      • Meeting etiquette
      • Closing a meeting
      • Meeting feedback and follow-up
    • Other Discussions…
      • Meeting Humour
      • Meeting Companies
      • Authors and Books
      • Meeting Technologies
  • Meeting FAQ
    • FAQ1: Arranging a meeting
    • FAQ2: Commencing a meeting
    • FAQ3: Running a meeting
    • FAQ4: Participating in a meeting
    • FAQ5: Meeting etiquette
    • FAQ6: Closing a meeting
    • FAQ7: Meeting feedback and follow-up
  • Meeting Analysis
    • Analysis Overview
    • Rate Your Meeting
    • Analysis Results
  • Help Centre
    • Send a Message
    • Managing Email Notifications
  • Support Us
  • Contact
  • About
    • About MeetingArk
    • Our Future Plans
    • Image Credits
    • Privacy Policy
    • Terms of Use
    • Creative Commons (CC) Licence
    • Cookie Policy (UK)

Home » Adjusting Your Privacy

Adjusting Your Privacy

Arranging a meeting

The CUNY Academic Commons can be accessed by anyone with an internet connection, but some content is purposefully hidden from sight. The sections below show how members and groups can control privacy by using the granular adjustments available on the site.

For more general information about privacy, please also consult the CUNY Academic Commons Terms of Service and Privacy Policy.

Privacy and Your Commons Profile/Public Portfolio

Much of the profile information you enter can be filtered out when viewed by people you don’t know. Use the radio buttons pictured on the right to control who should be able to see personal information. For more information about this and about setting up your Commons Profile, see
Managing your Commons Profile/Portfolio
.

Privacy Settings for Groups

There are three types of groups on the Commons, and each has differing levels of privacy.

  • Public Groups

Public groups are open to all members of the Commons, and their content can be viewed by everyone on the internet. Members of the Commons can request to join groups and are automatically added. Group members can be notified whenever new forum posts are published.

Non-group members who are members of the Commons may may comment on group forums, but they cannot start new topics.

  • Private Groups

Non-members cannot view Private groups forums. Commons members may request membership, but group admins must grant access. All content is private.

  • Hidden Groups

Hidden groups are invisible to non-members. These are open by invitation only. Once membership is granted, the group will become visible on the new member’s profile page. All content is private.

For further information, see How to Create, Join, and Maintain Groups.

Silent Uploads

By default, when members upload files to a group, each member of the group is notified. If a small change is made to the file, and then re-uploaded, again each member of the group gets a notification. A recent change in Commons 1.5 allows for “Silent Uploads.” Just mark the checkbox labeled “Silent Upload” and you will not clog up your colleagues’ mailbox unnecessarily. For more information, see Working with Group Files on the Commons Help.

Privacy and Sites

Sites on the Commons are by default visible to everyone on the Web who knows the site’s URL, or who can navigate to it from within the Commons, or find it through Web searches. Search engines index the Commons as they do other Web sites, but there are settings available on the WordPress dashboard which can be used to control who can access your site.

WordPress privacy settings are quite powerful, and can be used to filter viewers from everyone to registered and logged in Common members, to registered blog readers, or even to site administrators. On your WordPress Dashboard, go to Settings>>Reading and scroll down to “Site Visibility.”

You can also password protect certain blog posts and pages so that they are only viewable to a subset of your readers.

If you want to keep some pages or posts viewable to a select few, you might want to use WordPress’ built in password protection feature.

For more about site privacy, check out Privacy Settings.

Group Sites

When you create a group on the Commons, you can optionally create a Group Site. The privacy settings are similar to individual sites. So even if you have a private or hidden group, you can create a public site if you want. For more information, see Groups and Group Sites.

BuddyPress Docs – A Private Wiki for Groups

If you are hesitant about the putting up content on the Commons Wiki, there is another option. Group members can collaborate on content privately by using Docs, a wiki-like document handling interface with granular permissions settings. Click here for more information on BuddyPress Docs.

Only members of your group (or a designated subset of your group) will be able to edit documents. If you want your documents invisible to the public, consider making your Commons group either private or hidden. If your group is public, your docs will be visible to everyone, even though you control who may edit them, comment on them, or read comments.

Email Notifications – Finding the Right Settings

The notification system on the Commons can be configured just the way you want. If you find that you are getting notification emails for things you don’t care about, be sure visit My Commons>>Settings>> Notifications. You can adjust the settings for each of your groups individually. For more information, see Receiving Notifications.

Archives

  • May 2022
  • January 2022
  • December 2021
  • November 2021
  • October 2021
  • September 2021
  • July 2021
  • June 2021
  • May 2021
  • August 2020

Recent Blog Posts

  • To Record or Not to Record?
  • Exploring Agendas
  • What is a Meeting?
  • ‘A Meeting of Minds’
  • Meeting Feedback & Follow-up

Welcome to MeetingArk

Log In
Register Lost Password

Social Sharing

RSS
Follow by Email
Facebook
Facebook
fb-share-icon
Twitter
Visit Us
Follow Me
Tweet
Youtube
Youtube
Pinterest
Pinterest
fb-share-icon
LinkedIn
LinkedIn
Share
Instagram
  • Creative Commons (CC) Licence
  • Privacy Policy
  • Terms of Use
  • Help Page
  • Contact
  • Cookie Policy (UK)
  • Terms & conditions
Powered by Commons In A Box

MeetingArk

  • Home
  • Resource Centre
    • Back
    • Resource Centre Home
    • The Meeting Post Blog
    • MeetingArk Wiki
    • Social Networks
    • Podcasts
    • People
    • Site-wide Activity
    • Back
  • Discussion Groups
    • Back
    • Meeting Stages…
      • Back
      • Arranging a meeting
      • Commencing a meeting
      • Running a meeting
      • Participating in a meeting
      • Meeting etiquette
      • Closing a meeting
      • Meeting feedback and follow-up
      • Back
    • Other Discussions…
      • Back
      • Meeting Humour
      • Meeting Companies
      • Authors and Books
      • Meeting Technologies
      • Back
    • Back
  • Meeting FAQ
    • Back
    • FAQ1: Arranging a meeting
    • FAQ2: Commencing a meeting
    • FAQ3: Running a meeting
    • FAQ4: Participating in a meeting
    • FAQ5: Meeting etiquette
    • FAQ6: Closing a meeting
    • FAQ7: Meeting feedback and follow-up
    • Back
  • Meeting Analysis
    • Back
    • Analysis Overview
    • Rate Your Meeting
    • Analysis Results
    • Back
  • Help Centre
    • Back
    • Send a Message
    • Managing Email Notifications
    • Back
  • Support Us
  • Contact
  • About
    • Back
    • About MeetingArk
    • Our Future Plans
    • Image Credits
    • Privacy Policy
    • Terms of Use
    • Creative Commons (CC) Licence
    • Cookie Policy (UK)
    • Back
MeetingArk
Manage Cookie Consent
We use cookies to optimise our website and our service.
Functional Always active
The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network.
Preferences
The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user.
Statistics
The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you.
Marketing
The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
Manage options Manage services Manage vendors Read more about these purposes
View preferences
{title} {title} {title}
Skip to toolbar
  • About WordPress
    • WordPress.org
    • Documentation
    • Support
    • Feedback
  • Log in
  • Register
  • Settings