A: The biggest differences between in-person and virtual meetings (assuming the technology works well in the latter) are the difficulty in picking up body language cues, and the small time lags that can lead to (unintentional) talking over others in the virtual world. Allowances need to be made for these problems. Hybrid meetings can be […]
A: If some attendees are not familiar with brainstorming, it is worth giving them a brief explanation with the invitation. It is also worth reminding everyone at the start of the meeting of the basic rules for brainstorming (freewheel; suspend judgement; the more ideas the better; capture every idea; and build on ideas previously proposed). […]
A: Quite often when more junior people are invited to meetings with those senior in the hierarchy, the juniors benefit in terms of exposure and learning from the more experienced people. Most senior people will make some allowances for the relative lack of experience of their junior colleagues and be supportive of their development. It […]
A: In general, the meeting organiser should determine which app to use. Your organisation may also have some guidelines or standards that apply. If this still remains a problem for some attendees, then tactful negotiation is required – most people will be able to come to an agreement following a calm discussion.
A: For many meetings, the attendees are either self-selecting or follow from attendance at a previous meeting (with maybe a few minor changes). If you are setting up a new meeting group, however, the selection of attendees can require careful consideration. Then you should look for the right blend of skills and experience, as you […]
A: If it is necessary to invite people with a history of conflict, you would be advised to understand why their relationship is strained. Understanding their mutual conflict might well suggest a solution for how best to hold the meeting. You may need to discuss the problem with them both beforehand (probably separately) in order […]
A: Here are a few points that are likely to be relevant: Cultural differences are many-layered, from the superficial to people’s deepest assumptions and attitudes Different cultures can mean different attitudes to people, relationships, language, time, achievement and the environment – almost all the things that can affect meetings! Understanding cultural differences is the first […]
A: Ideas: Ensure a senior person is attending: this will encourage more juniors to see it is important Offer refreshments .. surprising how a cup of tea and a cake will up your attendance Try to get a venue that is as far as possible convenient to most attendees Pick a good time: just after […]
A: Either: Reschedule the meeting so you can hold it at a more suitable venue. If you can’t avoid the unsuitable venue (e.g. due to time constraints), keep the meeting as short as possible, get the key points resolved, and schedule another meeting at a more suitable venue when the rest of the agenda can […]
A: There are two aspects to this: the impact on the meeting’s subject and the impact on your personal situation. The former will take in e.g. if its really any trouble for you; if it can be moved; if you can join remotely; if you are there simply as a ‘cover all bases’ or actually […]
A: Book well in advance! And ensure your manager knows that you need to meet, or if your manager’s calendar is organised by someone else, make sure that person knows your meeting request is important, and why it is important.
A: Step 1 is to work out who is really needed at the meeting – use an outline agenda as a guide, and take advice from colleagues Step 2 is to try to find a date/time and venue when all the right people can attend. If this seems too far in the future, you may […]